Shelton View Elementary PTA 6.10.40

2016-2017 Standing Rules

Every local PTA unit should have standing rules to serve as guidelines.  They should be used in conjunction, but not in conflict, with the uniform bylaws under which all local PTA units in Washington State PTA’s operate.

Name & Purpose

The name of this local unit shall be Shelton View Elementary Parent-Teacher Association (PTA), a unit of the Washington Congress of Parents and Teachers; the local unit number is 6.10.40.

This PTA serves all of the children in the Shelton View Elementary community, which includes the residence and businesses in the Shelton View Elementary School enrollment area.

State & Federal Status

This unit was incorporated as a nonprofit corporation in the State of Washington on April 13, 1988 and assigned a corporation number that can be found in the PTA legal binder. It is the responsibility of this unit to file the annual corporation report prior to April 30th.

This PTA is registered with the Secretary of State under the Charitable Solicitations Act. The registration number is SHv-188-319.  The Treasurer is responsible for filing the annual registration prior to May 31st.   The Employer Identification Number (EIN) can be found in the PTA legal binder.

The IRS recognized this unit as a tax-exempt organization on June 10, 1995, under section 501 ©(3).

This unit shall keep at least two notebooks with copies of its legal documents in two (2) separate locations. The original will be kept with the Treasurer; the copy will be kept by the President or Co-Presidents.

Per the Washington State PTA Uniform Bylaws, we will annually review, complete, sign and submit the WSPTA Standards of Affiliation agreement by the required deadline.

Membership and Service Fees

Membership shall be open to all people without discrimination.

For the 2016-2017 school year, the local membership service fees shall be: $16.00 for an individual membership, $24.00 for a family membership, $14 for a teacher membership and $35.00 for a business sponsorship.

The membership service fees as stated in (8) include the Washington State and the National PTA per capita ($8.00) and the Northshore PTA Council per capita assessment ($1.50).

The students of Shelton View Elementary shall be considered honorary members of this unit without voice, vote or privilege of holding office.

Officers & Committees & Board of Directors Quorum

The elected officers of this unit shall be the President, Vice President, Secretary, and Treasurer. Co-positions can be named as needed for any of these positions except Treasurer.  These elected officers shall constitute the Executive Committee.

An office on the Executive Committee shall be declared vacant if that person misses three (3) consecutive general membership meetings, unless excused by the President or Co-Presidents. (Bylaws Article V, Section 6 (h))

The Nominating Committee shall be elected in accordance with the Washington State PTA Uniform Bylaws by December 31st, annually.

All committee chairs shall be current Shelton View Elementary PTA members.

A committee chair must step down after 2 (two) consecutive years if another member would like to fill the position.

The Board of Directors of this unit shall consist of:

    1. The Executive Committee (the Elected Officers)
    2. The Standing Committee Chairs (listed below)
    3. The Council voting delegates (four)
    4. The Shelton View Elementary Principal

Each Board of Directors member shall have one vote.  Board of Directors meetings shall be held when deemed necessary.  The Executive Committee will keep an up-to-date listing of Board of Directors members. If one individual holds more than one seat on the Board of Directors, that person is entitled to only one vote.

The Standing Committee Chairs shall be:

    1. Advocacy/Legislative
    2. PTA Membership
    3. Safety/Disaster Preparedness
    4. Webmaster
    5. EAP Liaison(s)

Meetings

General membership meetings of this unit for the 2016-2017 school year shall be held on a Tuesday, with public Board of Director’s meetings on a Tuesday of the corresponding months. There shall be at least five (5) meetings during the year.

During the PTA year, at least one member of the executive committee shall attend PTA & the Law, and all elected executive members attend at least one training.

Adoption of the budget, adoption of the standing rules, election of nominating committee and election of officers shall take place at general membership meetings.

Quorum at all General Membership meetings of this unit shall be ten (10).

Quorum for Board of Directors meetings shall be one more than half of the occupied board positions.

Budget & Finance

Shelton View Elementary PTA shall approve its annual operating budget in the Spring of each year at the General Membership meeting for the following year. And be voted again with any revisions at first General Membership meeting of the fall.

The Board of Directors may reallocate funds budgeted for one purpose to another by a majority vote.

Bank Account & Signers

The PTA shall establish one or more accounts with a financial institution as determined by the Board of Directors. Any such account shall require the signatures of at least two (2) elected officers to make a withdrawal.

The signatures of at 4 (four) elected officers, including the Treasurer, shall be on the authorized signature card for this PTA’s bank account.

Financial Review

The PTA shall conduct a financial review of its books and records in January of each year in addition to the required financial review at the close of the fiscal year – June 30th.

A financial review committee, minimum of three members appointed by the President(s), will review the financial books twice a year. Members of this committee shall not include the Treasurer or any person authorized to sign on the PTA bank accounts for the period that is being reviewed or any individuals living in their households.

Awards

Golden Acorn/Apple Award(s) shall be presented annually to an outstanding volunteer(s) by committee.

Conference & Representations

Voting delegates from this unit to the Northshore Council PTSA 6.10 shall be the President and three (3) Authorized Delegates (See Bylaws Article 5, Section 3 (b) & Northshore Council Standing Rules Section 5d).

The Board of Directors shall determine who shall represent the Shelton View Elementary PTA as voting delegates to the annual WSPTA Convention (See Bylaws Article 10, Section 2 (c)).

The voting delegate(s) to the WSPTA Legislative Assembly shall be the Advocacy/Legislative Chair, unless otherwise designated by the Board of Directors.

Standing Rules

The standing rules shall be adopted annually by a majority vote no later than the first General Membership meeting.

The standing rules may be amended at any regular General Membership meeting by a two-thirds (2/3) vote, or if previous notice is given, by a majority vote.

Standing Rules are more flexible than the Bylaws.  They are simple basic rules for conducting the business of your organization.  These rules have been adopted as dated below.

 

_________________________________________________ 10/11/2016

Jane Chiodo, President